- Managing Local Purchases:
- Requesting quotations after receiving inquiries
- Analyze and select Vendor
- Sending Purchase Order
- Following up for delivery
- Receiving stock
- Request and follow up payments
- Keeping Records in proper reports
- Arranging Foreign Purchase orders in coordination with Operation Manager. Also arranging advance payments and LC requests.
- Keeping records and following up order status.
- Creating Customer accounts-PIO Division
- After reviewing and assessing all required official documents with Credit Manager.
- Processing Sales orders & sales returns for PIO Division:
- receiving customer purchase orders
- checking details & payment confirmation
- checking stock availability
- SQ entry
- checking PDI confirmation
- coordinating with warehouse for delivery
- Communicating & solving Customers problems & orders follow up – Vendor Registration Process.
- Reports:
- Weekly reports:
- Outstanding orders report.
- Oilfield Invoice Tracking (Monitoring invoices delivery to avoid payments delay)
- Monthly reports:
- Sales Analysis reports requested by sales managers
- Quotations Summary report for All PIO Divisions
- Handling & Transportation Record
- Petty Cash Summary
Required Skills Operations Coordination, Data Entry Operations, Operations Administration
