Policies, Processes & Procedures:
Follow and monitor adherence to departmental policies, procedures and controls covering all areas of administrative affairs so that relevant procedural/legislative requirements are fulfilled.
Manage air ticket and hotel bookings for employees by ensuring reservations are made, tickets are issued, cancellations are processed, and invoices sent to the respective department.
Maintain contracts and negotiate new rates with hotels and travel agencies to ensure the provision of the best available service at the lowest cost for the group.
General Administrative Affairs:
Manage the purchase and lease of cars for the head office and seek the required approvals Support the organisation of events by coordinating the supply of the required manpower and logistics and securing the needed approvals and budget shares.
Manage the provision of general administrative services in response to employee requirements received through the dedicated ticketing service in line with approved policies and procedures.
Supervise the operations of various services provided in the buildings or to employees such as drivers, cleaning services, security, maintenance and storekeeping to ensure high quality is provided for minimum costs.
Coordinate the preparation of expense reports related to all relevant administrative affairs services provided.
Perform other related duties or assignments as directed.
Diploma degree, preferably in business administration or related fields
1 - 2 years relevant post qualification experience, preferably in a similar environment
Expert knowledge of policies, procedures and work methods
Planning and organisation